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Executive Assistant To The Vice President For Library & Information Technology
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Position Number: 5623283
Location: Lewisburg, PA
Position Type: Academic Vice Presidents and Provosts

Executive Assistant To The Vice President For Library & Information Technology

R0000000728
Bucknell University

Position Title:
Executive Assistant to the Vice President for Library & Information Technology

Position Type:
Full time

Location:
Bucknell University

Categories:
Staff Exempt

Job Summary:
The Executive Assistant to the Vice President for Library & Information Technology provides executive-level administrative and operational support to the Vice President, respecting and protecting the confidentiality of information shared within the office. The Executive Assistant works independently and proactively to support the overall work of Library & Information Technology and fosters trust by living the organization's vision and value statements. The Executive Assistant also manages Bertrand Library's physical space.

This is a 12-month, staff exempt (salary), full-time (40 hours) benefits eligible position based in Lewisburg, Pennsylvania.

Job Duties:

Executive Support

Independently manage administrative processes and oversee the daily operations of the organization through the Vice President's office
Provide executive-level administrative support to the Vice President, including managing projects, complex calendaring, coordinating and supporting meetings and events, preparing draft communications, arranging travel, and submitting appropriate travel reports;
Prepare presentations and related communications;
Work collaboratively with the Library & IT leadership team; actively participate in meetings and the work of the team;
Initiate and plan organizational staff meetings/events, campus events and special events;
Support the work of the Committee on Library & Information Resources and other university committees on which the Vice President serves;
Actively participate as a member of Library & IT's Diversity, Equity and Inclusion Council, representing that leadership team;
Coordinate special projects assigned by the Vice President;
Respect and protect the confidentiality of information shared within the Vice President's office and the organization.

Financial Oversight and Human Resources Support

Working with the Budget & Procurement Analyst, recommend use of the Library's endowed funds as appropriate for library expenses and track spending against those funds;
Collaborate with University Advancement to report spending and acknowledge endowed fund donors.
Maintain working knowledge of HR policies, procedures, and processes and serve as a point of contact for L&IT staff;
Maintain familiarity with Workday Recruiting;
Support casual staff hiring and track wages against the approved budget;
Support onboarding for all new staff.

Communications Management

Work closely with staff in the University President's office to ensure timely communication between the President and the Vice President;
Develop effective working relationships with campus constituents to support the work of Vice President and to offer support to the work of other divisions;
Maintain effective relationships with Executive/Administrative Assistants in other executive offices across campus to facilitate increased efficiencies and effectiveness;
Develop and execute communications to Library and Information Technology staff.

Library Building Liaison

Proactively participate in work that advances the strategic initiatives focusing on the library as a "place";
Work closely with campus constituents who have a critical interest in library space;
Develop capital budget requests for library building related projects and manage expenditures against approved project budgets;
Act as the project coordinator for all Library renovation projects in partnership with Facilities project managers;
Engage with L&IT's Student Advisory Group on use of the library's physical space;
Co-chair the library's Emergency Response Team;
Maintain secure key inventory for library staff.

Minimum Qualifications

Education:

High school diploma

Professional Work Experience:

Five years' executive-level administrative experience;
Experience supporting the communications and operational needs of a large staff, and the ability to work collaboratively with the staff;
Technical proficiency and knowledge of current office productivity tools, including email, electronic calendars, and other electronic resources;
Working knowledge of ordering, receiving, and invoicing within an automated system;
Working knowledge of budgeting processes;
Effective interpersonal, organizational, and written / oral communication skills;
Proven ability to work independently, think proactively and prioritize tasks in a dynamic environment;
Cultural competency with the ability to work well with faculty, staff and students from varied backgrounds and talents.

Preferred Qualifications

Education:

Associate's or Bachelor's degree

Professional Work Experience:

Familiarity with Workday
Experience in an academic environment

Physical Requirements:

Able to move up to 25 lbs.;
Able to remain in a stationary position for extended periods of time; sit at a computer and use a mouse/keyboard for long period of time;
Able to work in an environment with multiple competing deadlines and frequent interruptions.

Job Exempt:
Yes
Salary Range:
54,080.00-67,600.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:
2024-09-10

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

Flexible scheduling options determined by role;
Medical, prescription drug, vision, dental, life, and long-term disability insurance options
An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
A comprehensive employee wellness program including program incentives
A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/Bucknell-University/Executive-Assistant-to-the-Vice-President-for-Library---Information-Technology_R0000000728.